Privacy Policy

Website: https://www.zeusrecycling.co.uk/

Business Name: Zeus Recycling(Glass) Ltd

Contact Address: Unit B2, Foldhead Mills, Newgate, Mirfield WF14 8DD

This Privacy Policy explains how Zeus Recycling(Glass) Ltd collects, uses, stores, and shares personal data through its public website, internal business systems, and connected accounting workflows.

Zeus Recycling(Glass) Ltd offers commercial waste collection services including dry mixed recycling, glass recycling, food waste, and general waste collections across West Yorkshire, and the website is used to support enquiries, customer administration, and service management.

1. Who this policy applies to

This policy applies to:

• Visitors to the public Zeus Recycling(Glass) Ltd website.

• Customers and prospective customers who contact Zeus Recycling(Glass) Ltd

• Business contacts whose details are entered into Zeus Recycling(Glass) Ltd systems.

• Authorized staff or operators use Ze Zeus Recycling(Glass) Ltd internal admin platform.

2. What data may be collected

Depending on Zeus Recycling(Glass) Ltd is used, the following categories of personal data may be collected:

• Name, business name, job title, postal address, email address, and telephone number.

• Service location or site address.

• Billing and account information.

• Enquiry details, service requirements, and communications.

• Customer and site records created in internal systems.

• Invoice-related information.

• Technical data such as IP address, browser type, device information, and usage logs where website analytics, security, or hosting systems capture them.

Zeus Recycling(Glass) Ltd website promotes contact and service setup for commercial waste collection, including flexible collections and same-day setup, which means operational and billing details may need to be collected to provide and manage those services.

3. How data is collected

Personal data may be collected when:

• A person contacts Zeus Recycling (Glass) Ltd by phone, email, or website form.

• A customer requests a quote or service setup.

• Zeus Recycling (Glass) Ltd creates or updates customers or site records in its internal admin system.

• Invoice information is generated or synchronized through connected accounting software.

• A user browses the public website, and technical data is collected automatically by hosting, security, or analytics tools.

4. How data is used

Zeus Recycling(Glass) Ltd may use personal data for the following purposes:

• To respond to enquiries and provide quotations.

• To create and manage customer accounts and site records.

• To schedule, deliver, and administer waste collection services.

• To generate and manage invoices and payment records.

• To synchronize customer, site, and invoice data with connected accounting software, including QuickBooks, where required for business administration.

• To maintain service records, compliance records, and operational communications.

• To improve website functionality, security, and reliability.

• To establish, exercise, or defend legal claims and comply with legal obligations.

5. QuickBooks and backend systems

Zeus Recycling(Glass) Ltd uses an internal backend/admin system that is not publicly accessible to manage customer records and operational data. That internal system may connect with QuickBooks or related accounting tools so customer details, site information, and invoice data can be exported, created, updated, or synchronized for accounting and billing purposes.

The public website is separate from that internal admin environment, but data submitted through the website may be entered into or processed within the internal system where needed for customer setup, service management, and invoicing.

6. Legal bases for processing

Where UK data protection law applies, Zeus Recycling(Glass) Ltd may rely on one or more of the following legal bases:

• Contract: processing is necessary to take steps before entering into a contract or to perform a contract for waste collection or related services.

• Legitimate interests: processing is necessary for running the business, administering customer relationships, recovering payments, improving services, maintaining records, and operating accounting and internal management systems.

• Legal obligation: processing is necessary to comply with tax, accounting, regulatory, fraud prevention, or other legal obligations.

• Consent: where consent is specifically requested, such as for optional marketing communications or non-essential cookies.

7. Sharing of data

Zeus Recycling(Glass) Ltd may share personal data with:

• Accounting and invoicing software providers, including QuickBooks, where needed for billing and finance administration.

• IT, hosting, websites, software, and security service providers.

• Professional advisers such as accountants, auditors, insurers, or legal advisers.

• Payment providers, where relevant.

• Regulators, law enforcement, courts, or public authorities where required by law or to protect legal rights.

Personal data will only be shared where there is a lawful basis to do so and where such sharing is reasonably necessary for business operations or legal compliance.

8. International transfers

Some technology providers may process data outside the UK. Where this happens, Zeus Recycling(Glass) Ltd will take reasonable steps to ensure that appropriate safeguards are in place, such as adequacy regulations, standard contractual clauses, or another lawful transfer mechanism.

9. Data retention

Personal data will be kept only for as long as reasonably necessary for the purposes described in this policy, including to manage customer accounts, providing services, maintain business and tax records, resolve disputes, and comply with legal obligations.

Retention periods may vary depending on the type of data, the nature of the relationship, and applicable legal or accounting requirements.

10. Data security

Zeus Recycling(Glass) Ltd (Glass) Ltd takes reasonable technical and organizational measures to protect personal data against unauthorized access, misuse, alteration, disclosure, or loss. These measures may include restricted system access, password controls, role-based permissions, secure service providers, and administrative controls over the internal backend system.

11. Cookies and analytics

The website may use cookies or similar technologies for essential functionality, analytics, performance monitoring, and security. If non-essential cookies are used, Zeus Recycling(Glass) Ltd should provide a separate Cookie Policy or cookie notice and obtain consent where required by law.

12. Your rights

Subject to applicable law, individuals may have rights to:

• Request access to their personal data.

• Request correction of inaccurate or incomplete data.

• Request erasure of personal data in certain circumstances.

• Request restriction of processing.

• Object to processing based on legitimate interests.

• Request data portability where applicable.

• Withdraw consent where processing relies on consent.

• Lodge a complaint with the Information Commissioner's Office (ICO) in the UK.

13. How to contact Zeus Recycling(Glass) Ltd

Questions or requests relating to this Privacy Policy or personal data should be sent to:

Zeus Recycling(Glass) Ltd

Phone: 0800 206 2203

Address: Unit B2, Foldhead Mills, Newgate, Mirfield WF14 8DD

14. Changes to this policy

Zeus Recycling(Glass) Ltd may update this Privacy Policy from time to time. The latest version should always be published on the public website, with the effective date shown at the top of the document.

Implementation notes

Before publishing, this draft should be updated with:

• The correct legal entity name.

• Registered or trading address.

• Contact email address for privacy requests.

• Whether cookies/analytics are actually in use.

• Any email marketing activity.

• Any additional processors used besides QuickBooks.